Kairos
AI That Confirms Attendees So They Actually Show Up
Transform event registrations into confirmed attendance with AI-powered voice calls and SMS. Reduce no-shows by 35-50% and deliver the sponsor value you promised.
The Event Industry's Billion-Dollar Problem
Registration numbers don't equal attendance. The gap costs event organizers revenue, credibility, and sponsor relationships.
Average No-Show Rate
Nearly a third of confirmed registrations never attend, creating massive gaps in projected attendance.
Lost Sponsor Value
Sponsors pay for eyeballs. Empty seats mean broken promises and lost renewals.
Critical Window
Most no-shows are decided in the final 72 hours before the event—when manual outreach is impossible.
How Kairos Turns Registrations Into Attendance
Automated, intelligent engagement from registration to event day.
Initial Confirmation Call
Within hours of registration, Kairos places an AI voice call to confirm attendance, verify details, and answer questions. Natural conversation that builds commitment.
- ✓Natural AI voice conversations
- ✓Verify contact details and dietary requirements
- ✓Answer common questions automatically
Kairos: "Hi Sarah, this is Kairos calling about the Tech Summit next week. Can you confirm you'll be attending?"
Attendee: "Yes, I'm planning to come."
Kairos: "Great! Quick question—do you have any dietary restrictions?"
Attendee: "Vegetarian."
Kairos: "Perfect, we've noted that. See you on the 15th!"
Multi-Touch Engagement Sequence
Kairos maintains engagement with strategic touchpoints: logistics emails, SMS reminders, and critical 24-hour confirmation calls. Each interaction reinforces commitment.
- ✓Automated cadence customized to your event
- ✓Multi-channel: voice, SMS, email
- ✓Intelligent timing based on attendee behavior
Real-Time Attendance Intelligence
Know who's coming before they arrive. Live dashboard shows confirmed vs. at-risk attendees, enabling proactive management and accurate sponsor reporting.
- ✓Live confirmation status tracking
- ✓At-risk attendee identification
- ✓Sponsor-ready attendance reports
Enterprise Features for Event Teams
Natural AI Conversations
Human-like voice AI that handles objections, answers questions, and builds genuine commitment.
Multi-Language Support
English and French support for Canadian markets, with more languages coming soon.
Real-Time Analytics
Live dashboards showing confirmation rates, engagement metrics, and attendance predictions.
CRM Integration
Seamless integration with Eventbrite, Cvent, HubSpot, and other event management platforms.
Customizable Workflows
Tailor confirmation cadence, messaging, and timing to match your event type and audience.
Enterprise Security
SOC 2 compliant, GDPR ready, with full data encryption and privacy controls.
Fits Your Stack
Drop into your existing event and CRM tools without ripping anything out.
Event Platforms
Eventbrite, Cvent, Hopin—ingest registrations and status updates automatically.
CRM & Marketing
HubSpot, Salesforce, Marketo—sync attendance intent, notes, and outcomes.
Comms Channels
Voice, SMS, and email with opt-in controls and localized templates.
Built with Trust Controls
Data-safe by default: least-privilege access, encrypted at rest and in transit, and clear audit trails.
- ✓SOC 2 journey underway; GDPR-ready handling
- ✓PII minimization with data-retention controls
- ✓Role-based access and event-level scoping
Built for High-Stakes Events
Conferences & Summits
500-5,000 attendees. Sponsor obligations. Keynote speakers expecting full rooms.
- • Multi-day logistics coordination
- • Session-specific confirmations
- • VIP attendee management
- • Real-time headcount reporting
Trade Shows & Expos
High booth costs. Exhibitor expectations. Revenue tied to foot traffic.
- • Pre-event booth scheduling
- • Exhibitor lead expectations
- • Day-of navigation assistance
- • Zone-specific attendance tracking
Corporate Events
Executive presence required. Budget justification needed. No empty seats.
- • Leadership attendance tracking
- • Department coordination
- • Catering accuracy
- • Post-event ROI reporting
Pilot in 5 Days
Stand up a live event pilot fast—full scope, reporting, and day-of coverage.
What's Included
- Onboarding + scripts
- Custom AI voice agent
- Voice + SMS cadence
- Real-time dashboard
- Results report
How It Works
- 5-14 day pilot window
- Scope: 1 event or segment
- Fully managed outreach
- Day-of support
- ROI + no-show reporting
Expected Results
No-show reduction
Team time saved
ROI potential
Full scope, pricing, and timeline—directly with the Kairos team.
Trusted by Event Organizers
"Kairos reduced our no-show rate from 38% to 12% in one event cycle. The ROI was immediate—we could finally deliver on our sponsor promises."
"The AI calls feel genuinely human. Attendees appreciated the reminders, and we saved 200+ hours of manual calling. Game changer."
FAQ
Answers for event teams and sponsors.
How fast can we go live?
Pilots launch in 5 days with standard scripts; complex routing can add a couple of days.
Do you replace our team?
Kairos augments your team for the high-volume touchpoints; your staff stays focused on VIPs and on-site execution.
What about consent and opt-outs?
We honor event opt-ins, provide clear opt-out paths on every message, and suppress future outreach instantly.
How do you measure success?
Core KPIs: no-show reduction, contact success rate, and attendee satisfaction on follow-ups.
Ready to guarantee attendance?
Run a pilot and see the no-show reduction in your next event.
Start a Kairos Pilot
Share your details and we'll reach out within 1 business day to discuss your event communication needs.
Get in Touch Directly
Quick Response
We reply within 1 business day. Your data stays private.
Scoped Engagement
We scope a focused pilot aligned to your event timeline, goals, and success metrics.